Once Again! What Does Nonprofit Board Oversight Mean?
Every week, three or four nonprofit case stories surface in the meida related to inadequate oversight by nonprofit boards of directors. Many of the cases result six or seven figure dollar losses to the nonprofits. Following is my personal list of what reasonable board oversight means to attempt to help nonprofit boards of directors to avoid such losses.
- At least half the board should be able to analyze the monthly or quarterly financial statements. Have voluntary information sessions available for those who do not have the skills.
- Make certain that an external audit is conducted at least every two years, and the board is involved in the selection of the external auditor from a list of two or three suggested by board members and/or management. [i]
- Be alert to the system used for developing new programs. Be wary when new programs are described such as “mind-boggling.”
- Be certain the organization has either a comprehensive assessment committee, finance committee, and/or audit committee. (Some states require nonprofits to have an audit committee once the organization has a certain annual revenue.)
- Be alert to the development process for filing critical reports –Examples: 990s, employee tax withholdings and both state and federal tax reports.[ii]
- Make certain the board has developed or is developing a current strategic plan.
- Make certain that the organization has a knowledgeable CFO. No board member should have to worry about the safety of the organization’s assets.
- Develop a system with the CEO for measuring qualitative outcomes and impacts. (See: http://bit.ly/OvF4ri)
- Be especially alert when financial reports are frequently late or one or more directors perceive financial personnel are inadequately skilled.
- If you don’t understand something, be ready to raise questions, even if the question appears to be “dumb.”
- Nonprofit transparency is critical in the 21st century. “Trust But Verify.”
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[i] For guidance in this process see: Eugene Fram & Bruce Oliver, (2010)“Want to Avoid Fraud? Look to Your Board,” Nonprofit World, pp.18-19.